Privacy Policy

Security & Privacy Statement

Security

FAS has security measures in place for Hosted AuditMatic Services (Services) to help protect against the loss, misuse and alteration of the data under FAS’s control. When the Services are accessed using Microsoft Internet Explorer versions 6.0 or higher, Secure Socket Layer (SSL) technology protects information using both server authentication and data encryption to help ensure data is safe, secure and available only to you. FAS also hosts the Services in a secure server environment using a firewall and other advanced technology to prevent interference or access from outside intruders. Finally, FAS requires unique user names and passwords that must be entered each time a customer logs on. These safeguards help prevent unauthorized access, maintain data accuracy and ensure the appropriate use of data.

Privacy

FAS customers use FAS online applications to host data and information. FAS will not review, share, distribute, print, or reference any such data except as provided in the FAS Terms of Service, or as may be required by law. We will view or access individual records only with your permission (for example, to resolve a problem or support issue.)

Entire Privacy and Security Statement

Form Automation Solutions, Inc. (FAS) Privacy Policy

FAS respects the privacy of anyone who uses the AuditMatic system.

FAS gathers important information from our visitors and customers. We publish this Privacy Policy to communicate how we gather and use information about you, how we protect it, and how you can participate in its protection.

FAS provides its service to you subject to the FAS Terms of Service and this Privacy Policy, which shall be deemed part of the Terms of Service. We reserve the right to change this Privacy Policy. If we change it, we will provide notification of the change at least thirty (30) business days before the change takes effect and include directions for how you can respond to the change.

Collected Information

We require people who register to use AuditMatic data collection and reporting services (the “Services”) to give us contact information. Depending on the services chosen, we ask for contact and account information, such as name, company name, address, phone number, e-mail address, password and the number of users in the organization who will be using the Services, in addition to financial and billing information, such as billing name, address and credit card number.

FAS does not distribute or share customer e-mail addresses, except as noted in its Terms of Service, or as may be required by law.

FAS uses the information we collect to set up the Services for individuals and their organizations. We may also use the information to contact customers and prospects to further discuss their interest in our company, the Services we provide and ways we can improve them, and to send information such as announcements of promotions and events regarding our company or partners. We may also e-mail a customer newsletter and updates about the Services or the company. You can opt out of receiving these communications by replying to them at the time they are distributed or at any time by e-mailing support@auditmatic.com.

All financial and billing information that we collect through a FAS Web site and the Services is used solely to bill for the Services. FAS does not use this billing information for marketing or promotional purposes. Except as we explicitly state at the time we request information, or as provided for in the FAS Terms of Service, we do not disclose to any third party the information provided.

FAS has referral relationships with third-party companies and individuals (“Referral Partners”) who refer their customers to FAS. Customers who become paying users of a FAS online application through a Referral Partner are considered customers of both FAS and the Referral Partner. FAS and a Referral Partner may share customer contact as well as account, financial and billing information with respect to their joint business relationship with the customer. The sharing of this information allows FAS and the Referral Partner to establish the identity of the shared customer and determine referral fees owed. This sharing also allows Referral Partners to provide consolidated billing services to the shared customer. Shared contact and account, financial and billing information is governed by the FAS Terms of Service. FAS does not share your business data with Referral Partners.

FAS uses a third-party intermediary to manage credit card processing. This intermediary is solely a link in the distribution chain and is not permitted to store, retain, or use the information provided, except for the sole purpose of credit card processing.

FAS customers use FAS online applications to host data and information. FAS will not review, share, distribute, print, or reference any such data except as provided in the FAS Terms of Service, or as may be required by law. We will view or access individual records only with your permission (for example, to resolve a problem or support issue). Of course, users of the Services are responsible for maintaining the confidentiality and security of their user registration and passwords.

FAS may also collect certain information from visitors to a FAS Web site and customers of the Services, such as Internet addresses. This information is logged to help diagnose technical problems and to administer the FAS Web site and Services in order to constantly improve quality. We may also track and analyze non-identifying and aggregate usage and volume statistical information from visitors and customers and provide such information to third parties.

Cookies

Cookies are files Web browsers place on a computer’s hard drive. They are used to help us authenticate clients and provide timesaving shortcuts and preferences. FAS uses a persistent encrypted cookie, if the client requests, to save and retrieve individual authentication information as well as other per-client device preferences. When a visitor follows a link to the FAS Web site from an affiliate or promotion, FAS stores information about that affiliate or promotion in a session cookie. Acceptance of these cookies is optional. FAS issues a mandatory session cookie to each user of the Services only to record encrypted authentication information for the duration of a specific session. If you reject this cookie, access to and usage of the Services will be denied.

Third Party Sites

The FAS Web site and online applications may contain links to other Web sites. FAS is not responsible for the privacy practices or the content of these other Web sites. Customers and visitors must check the policy statement of these others Web sites to understand their policies. Customers and visitors who access a linked site may be disclosing their private information. It is your responsibility to keep such information private and confidential.

Security

FAS has security measures in place for the Services to help protect against the loss, misuse and alteration of the data under FAS’s control. When the Services are accessed using Microsoft Internet Explorer versions 6.0 or higher, Secure Socket Layer (SSL) technology protects information using both server authentication and data encryption to help ensure data is safe, secure and available only to you. FAS also hosts the Services in a secure server environment using a firewall and other advanced technology to prevent interference or access from outside intruders. Finally, FAS requires unique user names and passwords that must be entered each time a customer logs on. These safeguards help prevent unauthorized access, maintain data accuracy and ensure the appropriate use of data.

Opt-Out Policy

FAS offers you a means to choose how we may use information you provided. If, at any time after registering for information or ordering the Services, you change your mind about receiving information from us or about sharing information with third parties, send us a request specifying your new choice. Send your request to support@auditmatic.com.

Correcting and Updating Your Information

To update or change registration information, to update billing information, or to discontinue the Services, log on to the Services at a FAS. You can also correct and update information by e-mailing support@auditmatic.com or by calling 877-639-0235.

Additional Information

Questions regarding this Privacy Policy or the security practices of the Services should be directed to FAS’s Security Administrator by e-mailing security@auditmatic.com.